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Education & Childcare Grant Revisions

最終更新日:2024年3月5日

Grant Revision Procedures

If you have received education/childcare grant approval and you are currently using a childcare facility (or are applying to use one), you must report if there are any changes to the information you provided on your application (e.g. changes to your address, household, employment status, etc.).
Please refer to the following and submit the "ダウンロードのリンク 新規ウインドウで開きます。Notification of Changes to Application(PDF形式:66KB)" if applicable.

  • Changes will be applied to your grant on the 1st day of the month following either "the actual date the change occurred" or "the date the change was reported" (whichever is later).
    However, there are some situations (e.g. when the reason childcare is required is changed to "Job Searching", etc.) where the changes are generally only applied during the month that follows "the actual date the change occurred" (or the same month if it occurred on the 1st day of the month).

Where to Submit the Notification of Changes

Where to Submit
If using a certified childcare facility Submit to the facility you are using

If NOT using a certified childcare facility
(e.g. currently applying to one, etc.)

Submit to the Childcare Division

Reasons for Revision (Cases Where a Notification of Changes is Required)

List of Reasons for Grant Revision
Type of Change Supporting Documents
Address Change Within the city
  • Childcare Approval Certificate
Outside the city (withdrawing at the end of the month)
(1)
  • Childcare Approval Certificate
  • Notification of Facility Withdrawal (Once you move outside of the city, you automatically forfeit your enrollment in any facility. In order to continue facility use in this situation, further application is required)
Name Change Child/Parent
  • Childcare Approval Certificate
Household Change Divorce
  • Childcare Approval Certificate
  • Copy of Family Register
Marriage
Other Changes Concerning Grant Approval Employment Changes
  • New job
  • Started new business, etc.
  • Childcare Approval Certificate
  • Certificate of Employment (of new workplace)
Job transfer, work schedule change, etc.
  • Certificate of Employment (after change)
Reappointment after childcare leave
  • Childcare Approval Certificate
  • Certificate of Employment
Illness/Disability Illness
Issued a disability certificate, etc.
  • Childcare Approval Certificate
  • Copy of the Disability Certificate, etc.
Caring for a Family Member
Disaster Restoration
(Due to earthquakes, floods, etc.)
  • Childcare Approval Certificate
  • Disaster Victim OR Employment Certificate
Abuse/Domestic Violence
  • Childcare Approval Certificate
  • Certificate of Protection, certificates from the Prefectural Children and Women’s Center, etc.
Job Searching
Parent Attending Education/Training
Pregnancy/Childbirth (2)
Taking Childcare Leave (3)
  • Childcare Approval Certificate
  • Documents confirming childcare leave period (Certificate of Employment, etc.)
Household Member Issued a Disability Certificate, etc.
  • Copy of the Disability Certificate

(Notes)

  1. If you are moving out of the city, you will be withdrawn from the childcare facility on the last day of the month you move (last day of the previous month if moving on the 1st). If you would like to continue using the facility, procedures must be completed in the municipality you are moving to. (Please contact the Childcare Division for more information. Continued use is not guaranteed).
  2. If the date you would like to enroll your child falls into the month you give birth or the period 2 months before or after that month, you will be approved under the pregnancy/childbirth requirement, regardless of the start date of your prenatal leave. If you begin using a facility under the pregnancy/childbirth requirement, you will have to leave the facility at the end of the approval period. (You must reapply and pass the enrollment lottery in order to continue using the facility.)
  3. Taking childcare leave does not typically necessitate the use of childcare services. However, if you have a child that is already attending a facility, and you will be taking childcare leave after the pregnancy/childcare approval period has ended, your child may be allowed to continue using the facility under one of the following conditions:
  • If changes to the child’s developmental environment must be reconsidered as the child is entering elementary school the next year (if the child is in the age 5 class the month the pregnancy/childbirth period ends.
  • If changes to the child’s environment would be detrimental to the child’s development.
    (If your childcare leave period ends before your newborn’s 1st birthday AND your child has been continuously attending the same facility for at least 3 months before the month you give birth)

About the Handling of Certificates Without Official Seals

In order to make administrative procedures a more convenient process for citizens, official seals are no longer required on the above application-related documents as of July 2021.



For this reason, you will not need to have your company stamp your Certificate of Employment or other documents.



However, in order to ensure the information on your documents are accurate, the Childcare Division may contact the relevant organizations to have the information verified if they have any questions regarding what you have written.

Supporting Documents for Certificates Without an Official Seal

If you will be receiving any of the following documents along with your unstamped certificate from your company, medical institution, or other organization, please submit them along with your certificate (if you do not have supporting documents, you may submit your certificate on its own).

  • A document showing that you were issued the certificate by the organization in question (e.g. a screenshot of an e-mail, a copy of the fax, the envelope that was mailed/handed to you, etc.)

WARNING (Falsifying Documents)

Creating or modifying a physical or electronic copy of a Certificate of Employment using the name of a business without authorization, regardless of whether or not it has the company’s official seal affixed, can be considered any of the following crimes: Counterfeiting of Official Documents with Seals, Alteration of Official Documents with Seals, or Unauthorized Creation of Electronic or Magnetic Records.



If it is established that your documents have been created or modified without authorization, permission to use the childcare facility will be revoked, and your child will be removed from the facility if they have already been enrolled.

When Your Approval Period Ends

If you would like to continue using a childcare facility (or continue your application for use) after the approval period that is indicated on your Childcare Approval Certificate, you must submit the aforementioned required documents by the 15th day of the month your approval period ends.



(However, there are no procedures required to change the period of validity when your child switches from Type 3 approval to Type 2 approval as this will happen automatically when the child reaches the age of 3.)

If You Have Lost Your Childcare Approval Certificate

 If you have lost your Childcare Approval Certificate, please submit the "ダウンロードのリンク 新規ウインドウで開きます。Notification of Changes to Application(PDF形式:66KB)" to have it reissued.
(Please be sure to keep your certificate in a safe place.)

For Inquiries

Childcare Division (Kodomo Hoiku-ka) TEL: 088-621-5191・5193・5195・5292

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〒770-8571 徳島県徳島市幸町2丁目5番地(本館6階)

電話番号:088-621-5021

ファクス:088-654-2116

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〒770-8571 徳島県徳島市幸町2丁目5番地

電話:088-621-5111(代表) ファクス:088-654-2116

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