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Childcare Facilities Use Application Guide & Forms (for Type 2・3 Childcare Need)

最終更新日:2021年11月11日

Please find information about the most current data on the (Type 2/3) Childcare Facility Use Application Guide and other forms necessary for applying for facility use.

  • (Please understand that some forms and guides may not be currently available in English. Please refer to the Childcare Facilities Use Application Guide for information on what applications you must complete and refer to the 新規ウインドウで開きます。Japanese page on facility use applications for examples of any applications not currently available in English.)

Childcare Facilities Use Application Guide

Below is the English version of the most current Childcare Facilities Use Application Guide. Please refer to this guide for more detailed explanations about how to apply to childcare facilities and about other topics pertaining to childcare.

Application Timeline

Below is the timeline for submitting applications for childcare facility enrollment for the 2022 term.

Application Timeline for April 2022 Enrollment
Enrollment Month Application Period Submission Location Reservation Information Interview Results
April 2022 Period 1 Oct 22~Nov 5, 2021

Childcare Div.

  • M~F: 8:30~17:00 (excludes holidays)
  • Reservation necessary

Reservation necessary
[Reservation timeline]

Oct 18~Nov 5

9:00~17:00

[Reservation method]

  • TEL: 088-621-5193/5292 (JPN)
  • Directly at the division counter

[Notes]

Due to COVID-19 preventative measures, only 2 groups can reserve per 30min interval

Occurs at the same time the application is submitted
(Please bring your applicant child with you)

Feb 3, 2022 (expected)

Your top choice facility

  • M~F: 8:30~17:00
  • Sat: 8:30~12:00
Reservation not necessary

Occurs on different day than when you submit your application

  • Location: at your top choice facility
  • Date: Around the end of November
Period 2 Nov 8, 2021~Feb 18, 2022

Childcare Div.

  • M~F: 8:30~17:00 (excludes holidays)
Reservation not necessary Occurs at the same time the application is submitted Mar 10, 2022 (expected)

Application Timeline for May 2022~March 2023 Enrollment
Enrollment Month Application Period Submission Location Reservation Information Interview Results
May 2022 Feb 21~April 15, 2022

Childcare Div.

  • M~F: 8:30~17:00 (excludes holidays)
Reservation not necessary Occurs at the same time the application is submitted From the 20th of the month before your desired enrollment month
June 2022~March 2023

By the 15th of the month before your desired enrollment month
(If the 15th falls on a weekend/holiday, by the closest day before the 15th that the Childcare Div. is open)


Necessary Applications/Documents

Childcare Need Determination Application & Facility Use Application Form

  • Please submit one form per applicant child. (Refer to the example above as a guide to fill out this form.)

Child's Situation Report

  • Please submit one form per applicant child. (Refer to the example above as a guide to fill out this form.)

Individual Number Usage Permission Form

  • Please include the information of all members of your household (not just the parents/guardians and applicant child)

Forms Necessary to Determine Childcare Need

Necessary Forms for Childcare Need Determination
Childcare Need Requirement Necessary Documents
Employment

■ Employment Certificate
● For those who have returned to work after childcare leave (please have the certificate with the “childcare leave” section (no. 13) and the section with the day you plan to return to work (no. 14) filled in)
● For certificates that are not stamped by your employer, please attach a document/copy showing how the guardian received the certificate from their company (screenshot of an emailed certificate, a fax document, envelope the certificate came in, etc.)

Pregnancy/post birth ダウンロードのリンク 新規ウインドウで開きます。Request for Pregnancy/Post Birth Requirement Recognition(PDF形式:83KB)
■ Copy of the “Maternal & Child Handbook”
(copies of the front page and page displaying expected date of birth)
Illness/disability of guardian

ダウンロードのリンク 新規ウインドウで開きます。Certificate of Illness/Disability(PDF形式:122KB) OR a doctor’s note, copy of physical disability handbook, etc
● For certificates that are not stamped by a medical institution, please attach a document showing how the guardian received the certificate from the medical institution (document proving that the guardian has been going to a clinic, envelope the certificate came in, etc.)

  • (If you do not have one of these certificates, you can still submit your application.)
Caregiving/nursing care of relative

■ Caregiving Situation Form


● For situation forms that are not stamped by a medical institution, please attach a document showing how the guardian received the certificate from the medical institution (document proving that the guardian has been going to a clinic, envelope the certificate came in, etc.)

  • (If you do not have one of these certificates, you can still submit your application.)
Restoration from disaster ■ Disaster (Victim) Certificate, Employment Certificate, etc.
Seeking employment ダウンロードのリンク 新規ウインドウで開きます。Job Searching Statement Form(PDF形式:91KB) (with a copy of your "Hello Work" card, etc.)
School/vocational training ダウンロードのリンク 新規ウインドウで開きます。Schooling Situation Declaration Form(PDF形式:67KB) (with a copy of your enrollment certificate, student ID or other item that lists your enrollment period)
Danger of domestic violence/abuse ■ Certificate of Protection, certificate from the Women's Center, etc.
Continued enrollment during childcare leave ■ Employment Certificate (with the “childcare leave” section (no. 13) and the section with the day you plan to return to work (no. 14) filled in), letter of approval written by your company, etc.
Other ■ Forms proving you are in need of childcare

1. In the case you are applying for several children, you can submit one original and then copies for the other applications.
2. You may be asked to submit documents other than the ones listed above in order to prove your childcare need eligibility.

Requests Concerning Certificates Without Official Stamps

As of July 2021 it is no longer necessary to receive official stamps on the “Necessary Documents to Prove Childcare Need” listed above.
While it is now not necessary to receive a stamp from your employer on your employment certificate (etc.), we still ask that you provide one of the following when submitting your Employment Certificate, Certificate of Illness/Disability, etc., in order to help prove your situation.

Employment Certificates Without an Employer’s Stamp (etc.)

  • A document (email, FAX, etc.) showing how the guardian received the employment certificate (such as a screenshot/copy of an email with the attached certificate, FAX form, envelope the certificate came in, etc.)

Certificates of Illness/Disability, caregiving situation forms (etc.) without a stamp from a medical institution

  • A document proving that the guardian received the certificate from a medical institution such as a document showing the relative has been going to a clinic, envelope received from clinic with the certificate, etc.
Notes

In the case you have none of the additional documents above, in order to confirm your degree of childcare need, the Childcare Division may directly contact your employer/medical institution (etc.).

WARNING! (Illegal Alteration of Documents)

Altering information (creating new/changing information) on your company’s written
or digital version of your employment certificate, whether or not the document contains the stamp of your workplace or not, is considered counterfeit of private documents/illegal alteration of private documents/unauthorized creation of electro magnetic records. In the case it is discovered that you preformed any of these illegal actions, you will have your enrollment decision into a childcare facility revoked or your child will be removed from their facility.

For Inquiries:

Childcare Division (Kodomo Hoiku-ka) TEL: 088-621-5191・5193・5195・5292

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総務課

〒770-8571 徳島県徳島市幸町2丁目5番地(本館6階)

電話番号:088-621-5021

ファクス:088-654-2116

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徳島市役所

〒770-8571 徳島県徳島市幸町2丁目5番地

電話:088-621-5111(代表) ファクス:088-654-2116

開庁時間:午前8時30分から午後5時まで(土曜・日曜・祝日・12月29日から翌年の1月3日までを除く)

注記:施設・部署によっては異なる場合があります。

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