Application for Use of a Childcare Facility (Type 2 & 3)

This page contains information about the Fiscal Year 2023 Application for Use of a Childcare Facility (Type 2 & 3).

• Please note that some forms are not currently available in English. For more information on which forms you are required to fill out, you may refer to the Childcare Facility Use Application Guide below, as well as the Japanese version of this page.

Before you apply, please read the attached "Childcare Facility Use Application Guide" carefully.

Then, submit the following documents to the appropriate location within the application period:

• Application form
• Child Status Report
• Individual Number Usage Permission Form
• Childcare Need Verification Documents (showing the reasons at-home childcare is not possible)

• Application Period: 1st Period Applications [Oct. 21 - Nov. 4, 2022], 2nd Period Applications [Nov. 7, 2022 - Feb. 17, 2023]
• Where to Apply: At your top preferred facility OR the Childcare Division (reservations required)

• Application Period: By the 15th day of the month before you wish to begin enrollment (if the 15th day falls on a weekend or holiday, the deadline will be the previous business day)
• Where to Apply: the Childcare Division (no reservation required)

If you are applying for two or more children, please submit separate forms for each child.

(The PDF versions are as follows: Application Form（PDF形式：307KB） & Example Form（PDF形式：612KB）)

If you are applying for two or more children, please submit separate forms for each child.

An example of the Child Status Report can be viewed here（PDF形式：173KB）.

Please write the My Number of each household member (if you are applying for more than one child, please submit the original form along with one photocopy per additional child).

Please submit the Childcare Need Verification Documents that are most applicable to the following household members’ situations:

• The parents of the applicant child
• Relatives between ages 20-64 that live with the applicant child (including those who are not part of the same family unit)

In order to make administrative procedures a more convenient process for citizens, official seals are no longer required on the above application-related documents as of July 2021.

For this reason, you will not need to have your company stamp your Certificate of Employment or other documents.
However, in order to ensure the information on your documents are accurate, the Childcare Division may contact the relevant organizations to have the information verified if they have any questions regarding what you have written.

If you will be receiving any of the following documents along with your unstamped certificate from your company, medical institution, or other organization, please submit them along with your certificate (if you do not have supporting documents, you may submit your certificate on its own).

• A document showing that you were issued the certificate by the organization in question (e.g. a screenshot of an e-mail, a copy of the fax, the envelope that was mailed/handed to you, etc.)

Creating or modifying a physical or electronic copy of a Certificate of Employment using the name of a business without authorization, regardless of whether or not it has the company’s official seal affixed, can be considered any of the following crimes: Counterfeiting of Official Documents with Seals, Alteration of Official Documents with Seals, or Unauthorized Creation of Electronic or Magnetic Records.

If it is established that your documents have been created or modified without authorization, permission to use the childcare facility will be revoked, and your child will be removed from the facility if they have already been enrolled.

Tokushima City runs an enrollment lottery that allows children who are highly in need of childcare to be given priority when entering certified childcare facilities, based on the reasons that childcare is required (e.g. working parents, etc.), as well as the circumstances of the child, parents, and other factors as outlined in the standard criteria, priority criteria, and adjustment tables (see the Childcare Facility Use Application Guide).

1. Total Score = Standard Criteria (parent w/ lowest score) + Priority Criteria (+/- points per applicable item)
2. Applicants with higher total scores will be given priority to use facilities (if the scores vary between siblings, it will be determined based on the child with the highest)
3. Equal scores will be settled based on the “Adjustment Table for Equal Scores” (priority will be given to the applicant with the higher score)

If there are several potential facilities available to you and you indicate 3 or more as your preferences, your score will be much higher during the enrollment lottery.

Withdrawing enrollment after being granted approval will result in a lower score on any future applications, so please choose your preferred facilities with careful consideration.

• Available Facilities: Facilities whose opening hours meet the parents’ preferences and take less than 20-30 minutes to get to from home using regular transportation methods.
• If there are 3 or more available facilities: Your score will be higher if you indicate at least 3 of the available facilities.
• If there are only 2 available facilities: Your score will be higher if you indicate both of the available facilities (even though your total number of preferences will be less than 3).
• If there is only 1 available facility: Your score will be higher if you indicate the one available facility (even though your total number of preferences will be less than 3).

Regional Use is a system that allows parents to request childcare facilities outside of the municipality that their child resides in by entering the child into the enrollment lottery of the municipality where the preferred facility is located.

This is only possible if the Regional Use system is available in both municipalities.

Furthermore, the system can only be used one fiscal year at a time (from the date of enrollment until the end of March), and you will need to re-enter the enrollment lottery every year.

Please submit your application to the municipality where you live.

• Please contact your local government office for information on how to apply and make sure to apply at least 10 days before the deadlines indicated on the front page of the Application Guide.
• Please note that citizens of Tokushima City will be given priority in the enrollment lottery.
• If you are applying for April enrollment as someone who lives outside of the city, you will be entered into the enrollment lottery as a 2nd period applicant regardless of when you applied.

Please submit your application to the Tokushima City Childcare Division.

(Notes)
The application period and required documents differ depending on the municipality.

Before applying, you must confirm the following information with the relevant division in the municipality where your preferred facility is located:

• Application period for the month you wish to enroll your child
• Required documents (also verify which city’s forms you should fill out)
• Names and contact information of the staff at the relevant division of the municipality where your preferred facility is located

Please apply as if you are a citizen of Tokushima City.

However, please note that you must have your residence record changed to Tokushima city by the first day of the month you wish to begin using the facility. (For more information, please contact the Childcare Division.)

Childcare Division (Kodomo Hoiku-ka) TEL: 088-621-5191・5193・5195・5292